01
Image and video asset management
Upload, storage, versions, renditions and delivery for photos, video, audio, design files and documents, with large files handled as easily as small ones.
04Content & product data · DAM
Digital asset management software development.
A digital asset management system is the one library for a company's images, video, design files and documents, where anyone can find the right version.
We build it to order, around the way you work, or extend and connect the one you already have.
01What it is
In plain words.
A digital asset management system is the one library for a company's images, video, design files and documents, where anyone can find the right version.
Media files multiply. The product photos are on a designer's laptop, the logo exists in forty versions on a shared drive, the video shoot from last year cannot be found, and the agency is paid to recreate what the company already owns.
A DAM is the library and the librarian. Files are stored once, described so they can be found, protected by rights and permissions, and delivered in whatever size and format each channel needs.
02What it includes
Every part, explained.
6 parts. Each can be built by itself; together they are one system.
02
Brand asset libraries
The approved logos, colours, fonts, templates and guidelines in one place for staff, agencies and partners, so what goes out is on brand and current.
03
Media organisation
Collections, folders, projects and campaigns, with usage rights, licences and expiry dates attached to each file and enforced.
04
Asset search and discovery
Search by what is in the picture, by product, campaign, colour, person or date, with filters and visual similarity, so a file is found in seconds.
05
Metadata management
A vocabulary of tags and fields that fits your business, applied consistently, with bulk editing and required fields so the library stays usable as it grows.
06
AI-powered asset classification
Built to tag images and video automatically, recognise products and scenes, transcribe speech, detect duplicates and near-duplicates, and suggest descriptions. A librarian confirms; the system does the bulk of the typing.
Buy, extend or build?
Buy a DAM if your needs are a shared brand library. Build when the library is large and specialised, such as product imagery in the hundreds of thousands, footage, or technical drawings, when it must connect to your PIM, CMS and production tools, or when unreleased material must not sit on a third party's servers.
Where intelligence fits
Automatic tagging is what makes a large library searchable without an army of cataloguers, and it is where vision models are dependable. We train or tune them on your own products and terms, and keep them on your infrastructure when the media is unreleased or confidential.
03What it works with
Never on an island.
A system is worth most when it shares its records with the ones beside it.
- Content management systemA content management system lets the people who know what to say publish it themselves, without asking a developer.
- Product information managementA product information management system holds the definitive facts about everything a company sells, and sends them to every place the products are listed.
- Marketing automationMarketing automation sends the right message to the right person at the right moment, without someone pressing send each time.
- Enterprise AI and intelligenceEnterprise AI is software that reads, searches, reasons and acts on a company's own data and documents, inside the company's own walls.
Part of a family
Content, assets and product information: Every page, image and product fact, kept once and published everywhere.
04How we build it
Five steps, in the open.
- 01
Listen
You describe the work and where it hurts. We look at the systems and the data you have now.
- 02
Specify
A written specification: what the system does, what it does not, what it connects to and how we will know it works. A clear quote before any work starts.
- 03
Build in stages
A working piece at each stage, on real data, so you steer early. The part that matters most comes first.
- 04
Move the data
Existing records mapped, cleaned of duplicates and reconciled against the old system before anything is switched off.
- 05
Hand over
Training, documentation and the keys. Your team can run it, and we keep it working for as long as you want us to.
One set of records underneath
Customers, products, suppliers, people and stock are each defined once. A second system joins the first; it does not start a competing copy.
Runs where you decide
Your own servers, a private cloud or a cloud account that belongs to you. Customer, employee and financial data stays on infrastructure you control.
Yours to keep
You own the code, the data, the configuration and the documentation. There is no licence fee to us and nothing stopping another team from taking it on.
05Questions
Before you ask.
Questions about DAM
How is a DAM different from a shared drive?
A shared drive stores files in folders. A DAM describes them, versions them, controls who may use them and until when, converts them to the formats each channel needs, and lets you search by what is in them.
Can AI tag our images automatically?
Yes. Models can recognise objects, scenes, text and, once tuned, your own products, and apply tags from your vocabulary for a person to review.
Can it track usage rights and licences?
Yes. Each asset carries its rights, territories and expiry, and can be withdrawn automatically when a licence ends.
Guides
Plain-language guides on the problems this work solves.
- CRM, ERP, HRMS, CDP, PIM, WMS and the rest: thirty business systems explained in plain wordsBusiness systems · 8 min
- Custom software or off-the-shelf: how to decide whether to build, buy or extendBuild or buy · 3 min
- Custom CRM or off-the-shelf CRM: which does your sales team need?CRM · 3 min
- When does a company need a custom ERP?ERP · 3 min
- All 16 guides on this →
Rather talk it through? Tell us the problem in a few lines and a person will answer it.
Ask us →Tell us how the work runs today.
How the work runs today, what the system must do and what it has to connect to. A person reads it and replies honestly about whether to buy, extend or build.
Contact
Hire the
swarm.
Tell us what you want the swarm to do. We'll tell you honestly whether it can — and what it would take.
hello@quantumbeetle.ai