01
Accounting
Chart of accounts, journals, ledgers, multi-entity and multi-currency books, tax handling and period close, with an audit trail on every entry.
02Operations & finance · Accounting
Accounting and financial management software development.
Financial management software records every amount that comes in and goes out, and turns the record into reports a business can be run on.
We build it to order, around the way you work, or extend and connect the one you already have.
01What it is
In plain words.
Financial management software records every amount that comes in and goes out, and turns the record into reports a business can be run on.
Finance teams spend most of the month collecting numbers and a few days understanding them. Invoices arrive by email and are typed in by hand, expenses come in shoeboxes, and the report the board sees is assembled in a spreadsheet with links nobody dares touch.
Good financial software reverses the ratio. The routine is captured and matched by the system, the books close faster, and the people in finance spend their time on what the numbers mean.
02What it includes
Every part, explained.
7 parts. Each can be built by itself; together they are one system.
02
Invoicing
Invoices raised from orders, contracts, time or usage, in the format your tax rules require, sent, tracked and chased automatically.
03
Expense management
Claims captured from a photo of the receipt, checked against policy, approved by the right manager and reimbursed, with corporate card feeds matched to them.
04
Accounts payable and receivable
Supplier invoices matched to orders and receipts before payment, payment runs, customer statements, collections and ageing, with duplicates stopped before money leaves.
05
Financial reporting
Profit and loss, balance sheet, cash flow and management accounts by entity, department, product or project, on demand, and drillable down to the transaction.
06
Budgeting and forecasting
Budgets built with the departments that own them, compared with actuals as the year runs, and rolling forecasts that update as the facts change.
07
Financial automation
Bank reconciliation, recurring entries, accruals, intercompany eliminations and close checklists run by the system, with exceptions listed for a person.
Buy, extend or build?
Buy standard accounting software for standard bookkeeping; building a general ledger from scratch is rarely sensible. Build around it when the gap is your own: billing that follows an unusual contract, consolidation across many entities, approval flows, or reporting the package cannot produce. The ledger stays standard; the edge becomes yours.
Where intelligence fits
Finance is where a careful system earns trust or loses it. Intelligence is built to read invoices, propose codings, match payments and flag anomalies such as a duplicate invoice or an unusual supplier bank change, and to show its evidence each time. Nothing is posted or paid on a model's say-so without the rule you set.
03What it works with
Never on an island.
A system is worth most when it shares its records with the ones beside it.
- Enterprise resource planningAn ERP is the one system that records what a company owns, owes, buys, makes and sells, so every department works from the same numbers.
- Customer relationship managementA CRM is the one place a company keeps everything it knows about the people it sells to: who they are, what was said, what was offered and what happens next.
- Human resource management and human capital managementAn HRMS is the system of record for everyone who works at a company: who they are, what they are paid, when they worked and how they are doing.
- Business intelligenceBusiness intelligence turns what a company's systems record into charts and figures its people can read and act on.
- Point of saleA point-of-sale system is the till: it rings up the sale, takes the payment, and tells the rest of the business what was just sold.
Part of a family
Operations, supply and finance: From purchase order to delivered order to closed books, in one flow.
04How we build it
Five steps, in the open.
- 01
Listen
You describe the work and where it hurts. We look at the systems and the data you have now.
- 02
Specify
A written specification: what the system does, what it does not, what it connects to and how we will know it works. A clear quote before any work starts.
- 03
Build in stages
A working piece at each stage, on real data, so you steer early. The part that matters most comes first.
- 04
Move the data
Existing records mapped, cleaned of duplicates and reconciled against the old system before anything is switched off.
- 05
Hand over
Training, documentation and the keys. Your team can run it, and we keep it working for as long as you want us to.
One set of records underneath
Customers, products, suppliers, people and stock are each defined once. A second system joins the first; it does not start a competing copy.
Runs where you decide
Your own servers, a private cloud or a cloud account that belongs to you. Customer, employee and financial data stays on infrastructure you control.
Yours to keep
You own the code, the data, the configuration and the documentation. There is no licence fee to us and nothing stopping another team from taking it on.
05Questions
Before you ask.
Questions about accounting
Should we build our own accounting system?
Rarely the whole of it. The ledger and statutory side are well served by established products. What is worth building is what sits around them: invoicing from your own data, payables checks, consolidation, forecasting and the reports your management actually asks for.
Can it catch duplicate invoices and payments?
Yes. Checks before payment compare each invoice with past ones on supplier, amount, date and reference, including near-matches, and hold doubtful ones for review.
Does it meet our local tax and e-invoicing rules?
It is built to the rules of the countries you operate in, and those requirements are part of the written specification agreed before work starts.
Guides
Plain-language guides on the problems this work solves.
- CRM, ERP, HRMS, CDP, PIM, WMS and the rest: thirty business systems explained in plain wordsBusiness systems · 8 min
- Custom software or off-the-shelf: how to decide whether to build, buy or extendBuild or buy · 3 min
- Custom CRM or off-the-shelf CRM: which does your sales team need?CRM · 3 min
- When does a company need a custom ERP?ERP · 3 min
- All 16 guides on this →
Rather talk it through? Tell us the problem in a few lines and a person will answer it.
Ask us →Tell us how the work runs today.
How the work runs today, what the system must do and what it has to connect to. A person reads it and replies honestly about whether to buy, extend or build.
Contact
Hire the
swarm.
Tell us what you want the swarm to do. We'll tell you honestly whether it can — and what it would take.
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